Cognitivv AI
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Done-for-you AI and automation for growing businesses

We build the AI and automations your team doesn't have time to.

Send a request. Most small ones are done in 48 hours. Nothing goes live until you approve it.

Let's Talk About Your BusinessStart With a $1,500 Audit

The Workflow Audit fee is credited toward your first month or a build. No long-term contracts.

Illustrative example with demo data.A request reading "Can we automate our customer follow-ups?" goes into the queue. It is planned, built, sent to you for review, and goes live only after you approve it. A log then shows what ran.

How it works

Tell us what you need. We'll take it from there.

  1. Step 1: Tell us what's slowing you down.

    Describe it in your own words, for example: "Our team re-types every web order into a spreadsheet." We turn it into a plan.

  2. Step 2: We plan and build it.

    Most small requests are delivered within 48 hours. Larger work gets a timeline before it starts.

  3. Step 3: You review and approve.

    See the finished work first. Ask for changes, or approve it.

  4. Step 4: We keep it running.

    We maintain what we built, start on your next priority, and send a monthly report of what ran.

One place for every request

No scattered emails, confusing spreadsheets, or lost conversations.

Submit a request in plain language, track its progress, and keep the details together.

Ask for what you need. We'll organize the work.

Illustrative example, not a client result.

New request

Demo data

What do you need?

Send web orders to our spreadsheet

Details

Our team re-types every web order into the order spreadsheet. Add each new order automatically.
Send request
Send web orders to the spreadsheetWorkflow · we'll review it and confirm the scopeQueued

Our work

From a good idea to something that works.

Work for a client, and products we build ourselves.

The T.E.A.M Athletics home page

Client project

T.E.A.M Athletics

One place for bookings, waivers, and admin.

T.E.A.M Athletics runs youth basketball training. We built their website and the system behind it, so families book online and staff run everything from one admin.

Visit T.E.A.M Athletics
The challenge
Schedules, sign-ups, waivers, and updates were spread across many moving parts.
The solution
Parent accounts with child profiles, a workout calendar with capacity and waitlists, online booking with refund credits, e-signed waivers, and an admin for the schedule, rosters, blog, shop, and gallery.

Our own product

Early access

RetroSwap

Making collectible inventory easier to manage.

Explore RetroSwap

Our own product

In development

Blockstudy

Turning complex information into clearer insights.

James Williams

Who you'll work with

James Williams, founder

I started in visual effects in 2009, and I have more than 15 years of experience building work that has to ship on deadline.

I've managed production shots from concept through final delivery, developed software, pipeline tools, and workflows for visual effects and games, and built AI tools and methodologies that integrate with and enhance those pipelines.

I started Cognitivv to bring that discipline to growing businesses. You work with me directly. I scope your requests, build the work, and stay accountable for it after it goes live.

I also build my own products, including RetroSwap and Blockstudy.

Talk to James

Straightforward pricing

An AI and automation partner, without a full-time hire.

Ongoing help building, improving, and maintaining the tools your business needs. Pick the capacity that fits your priorities.

Essential

For businesses ready to start working smarter.

$4,500/month

Includes

  • One active request at a time
  • Request planning and implementation
  • Your Cognitivv workspace and progress tracking
  • Monthly activity and results report
  • Support and maintenance as defined in your plan
Get Started With Essential

Growth

For businesses with more to build and improve.

$8,500/month

Includes

  • Two active requests at a time
  • Everything in Essential
  • Parallel work on eligible requests
  • Coordinated prioritization across active projects
Talk About Growth

Scale

For businesses with larger or more complex needs.

Starting at$15,000/month

Includes

  • Custom capacity and multiple workstreams
  • Complex integrations and workflows
  • Dedicated implementation planning
  • Coordinated rollout across teams
Discuss a Custom Plan

An active request is one piece of work in progress. Keep a backlog as long as you like and choose what comes next.

Not ready for a monthly plan?

Workflow Audit · $1,500

We review one business process, find where time is lost, and recommend what to simplify or automate. The fee is credited toward your first month or a build.

  • A review of one agreed workflow
  • The manual steps and bottlenecks we find
  • A prioritized roadmap of improvements

One-time projects

One-time workflow builds

Have one specific process to automate? We'll quote it as a separate project.

Prices are in US dollars and cover the implementation capacity in your agreement. Third-party software, hosting, and AI model usage are extra: AI usage is billed at list price, and we explain any cost before it is incurred.

No long-term contracts.

What your plan covers

What you can ask us to build.

You don't need to know which tool fits. Tell us the goal, and we'll find the right solution.

01

Websites that win more business

We design, build, improve, and maintain websites that support your business.

  • New websites and redesigns
  • Lead capture and online booking
  • Ongoing content and feature updates

Built for T.E.A.M Athletics: website, booking and admin.

02

Automations that save your team time

We connect your software and build automations that cut repetitive work.

  • Follow-ups and reminders
  • Data entry, CRM updates, and syncing
  • Reports and document generation
03

Customer experiences that run smoothly

We simplify onboarding, communication, and routine customer steps.

  • Intake and onboarding
  • Appointment reminders and status updates
  • Feedback, reviews, and support routing
04

AI assistants that know your business

We build assistants around your processes, documents, and tools.

  • Website chat and phone answering
  • Internal knowledge assistants
  • Document and information lookup
05

Custom apps built around how you work

When off-the-shelf software doesn't fit, we build the app your team or customers need and connect it to the tools you already use.

  • Customer accounts, portals and bookings
  • Staff admin tools with roles and permissions
  • Integrations with the systems you already use
Tell Us What You Need

Don't see your problem listed? Tell us about it.

Good questions. Straight answers.

Everything you need to know.

Something else on your mind? Ask us directly.

Why not hire someone, or use a freelancer?

A hire takes recruiting time and covers one set of skills. A freelancer is one project at a time, and you manage the work.

A plan gives you websites, automations, and AI assistants from one place, with a monthly report of what ran and no long-term contract.

How long does a request take?

Most small requests are delivered within 48 hours, such as a website update, a new form, or a change to a workflow that is already running.

Larger work, like a new customer portal or connecting several business systems, is split into stages. We agree the timeline with you before work starts.

You'll be able to track progress through your workspace.

Can Cognitivv work with my existing software?

In many cases, yes.

We can evaluate your current tools, including your CRM, scheduling system, email platform, spreadsheets, and other business software.

Integration options depend on the capabilities, APIs, and access permissions available in those tools.

Where direct integration isn't practical, we'll discuss alternatives.

What happens after an automation goes live?

We can help monitor, maintain, troubleshoot, and improve supported workflows according to your plan.

If something needs attention, you'll have a way to report the issue and understand the next steps.

The exact maintenance and support coverage will be outlined in your agreement.

Which AI tools do you use?

We select tools based on the problem we're solving.

That may include models from OpenAI, Anthropic, Google, or specialized providers, along with conventional software and automation tools.

Sometimes AI is the right answer. Sometimes it isn't.

We focus on finding a reliable, practical solution rather than forcing every task through AI.

What happens to my business data?

We work with you to determine what information a solution needs and which systems it can access.

Where appropriate, we use limited permissions, access controls, and approval requirements.

Specific data handling, retention, and security commitments are documented as part of the service agreement.

Do I own what Cognitivv builds?

Ownership and usage rights depend on the type of work, third-party components, and your service agreement.

We'll explain which deliverables you own, which tools require ongoing licenses, and what happens if you decide to stop using Cognitivv.

Can I cancel my subscription?

Our plans are designed to avoid long-term commitments.

Your agreement will specify the billing cycle, notice requirements, and what happens to active work when you cancel.

What if I'm not sure where to start?

That's completely normal.

You don't need a technical plan or a finished project idea.

Tell us what's taking too much time, frustrating your customers, or holding your business back.

We'll help you identify a sensible starting point.

Let's make work easier

What's taking up too much of your team's time?

Tell us in your own words. We'll tell you what's possible, what it would take, and where to start.

Let's Talk About Your BusinessStart With a $1,500 Audit

You'll speak with James.

How Cognitivv works · 75 seconds

A request to automate customer follow-ups, from asking to approval to the monthly report. Illustrative example with demo data.

Transcript

Running a business comes with a lot of work that shouldn't take so much time.

That's where Cognitivv comes in.

Tell us what you need in your own words.

We plan it, build it, and keep you informed along the way.

You review the work, make changes, and approve what goes live.

And you can see what's running and what it costs.

You focus on your business. Cognitivv builds the tools that make it run better.